Email signatures that are always consistent and legally compliant
Inconsistent signatures, missing mandatory information, outdated phone numbers, and everything looks different again on mobile. This can't be managed manually. Conbool Disclaimer manages your entire company's email signatures centrally and server-side: one template controls all employees and locations, automatically and always up to date.
Why Conbool Disclaimer convinces
- Consistent at the touch of a button: one central template for all employees and locations
- Legally compliant: mandatory information is added automatically, including industry templates
- Identical everywhere: the same signature in Outlook, web and mobile, because it's processed server-side
- Signature becomes a marketing channel: controllable banners with targeting and A/B testing
- Made in Germany: hosted in ISO 27001 data centers of IONOS in Germany
Features at a glance
| Feature | Benefit |
|---|---|
| Central, server-side signatures | One template controls all employees and locations, always up to date and consistent |
| Legally compliant disclaimers | Mandatory information added automatically, with industry templates for GDPR, BORA, tax consulting and healthcare |
| Directory synchronization | Fields are populated from Entra ID or LDAP, empty lines automatically removed |
| Automatic updates | Signature changes automatically upon role or location change |
| No-code editor | Design signatures via drag and drop, with no HTML knowledge required |
| Marketing banners | Campaigns with expiration date, targeting by department or country, and A/B testing |
| Identical everywhere | Same signature in Outlook, web and mobile, with real-time preview |
| Smart routing | Rules for internal and external, reply chains, and campaign scheduling |
| Versioning and audit log | Every change traceable and legally documented |
Legally compliant without extra effort
Missing or incorrect mandatory information in business emails is a real liability risk. Disclaimer automatically adds the necessary information and comes with ready-made industry templates for GDPR, BORA, tax consulting and healthcare. Versioning with an audit log provides proof when it matters.
The signature becomes a marketing channel
Every email sent is reach. With marketing banners, you deploy campaigns directly in the signature, with expiration date, targeting by department or country, and A/B testing. This way, you use a channel you're already using every day.
The same signature everywhere
Because Disclaimer works server-side, the signature looks identical in Outlook, on the web and on mobile devices. No broken signatures on mobile, no manual maintenance on every device.
Who Disclaimer is made for
For companies of all sizes, from mid-sized businesses to enterprises, who want to ensure consistent, legally compliant and brand-compliant email signatures across all employees and locations.
Email signatures from Germany
Disclaimer is part of Conbool's integrated email security suite: threat protection, encryption, secure file transfer, central signatures and DMARC. All from a single source and firmly in German hands.
Roll out consistent, legally compliant email signatures centrally now, Made in Germany.
- Consistent and legally compliant: A central template controls all employees and locations, with automatic mandatory information and industry templates.
- Identical everywhere: Processed server-side, the signature always looks the same in Outlook, web and mobile.
- The signature becomes marketing: Controllable marketing banners with targeting and A/B testing in every email sent.